Inventory Items ​

Itefy has two kinds of items:

  • Fixed assets — individual pieces of equipment, tools or property. Each one is tracked on its own: it can be checked out, reserved, and be part of a kit.
  • Inventory items — raw materials, consumables and other stock counted as a quantity: cable drums, fasteners, disposables, spare parts. You track how much you have, not which one you have.

You choose the kind when adding the item, and the choice decides how the item behaves throughout Itefy.

The Inventory tab ​

Inventory items live in their own Inventory tab on the items page, separate from your fixed assets. The tab has the same search, filters and sorting as the main list, plus an Inventory status filter so you can quickly find items that are running low or are out of stock.

The Inventory tab on the items page.

Quantity, unit and low-stock threshold ​

Each inventory item has:

  • Amount — the current stock quantity
  • Unit — the unit of measurement shown next to the amount (pcs, kg, m, liters — whatever fits)
  • Low-stock threshold — when the amount falls to or below this number, the item's primary responsible person is notified so stock can be refilled

You set the initial quantity, unit and threshold when creating the item, and change the unit and threshold later under the item's Settings. Day-to-day stock changes — adding, picking and adjusting — happen on the item's Inventory tab; see Add, pick and adjust inventory.

What inventory items can and can't do ​

Because an inventory item is a quantity rather than an individual asset:

  • It can't be checked out or reserved — consumption is tracked by picking from stock instead
  • It can't be a kit, or be part of a kit
  • Purchase information and depreciation don't apply

Inventory items can be used in events and issues, have pictures, files, specifications and categories, and appear in the changelog like any other item.

Convert an existing item ​

You can change an item's kind after creation, under the item's Settings > General — pick the Fixed asset or Inventory card and save.

Two things to be aware of:

  • An item that is a kit, or part of a kit, can't be converted to inventory. Remove it from the kit (or dissolve the kit) first.
  • Converting to inventory hides the check-out and reserve actions for that item; its existing history is kept.

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