~30 min Beginner

QR-label your equipment ​

Every item in Itefy has its own QR code. Stick printed QR labels on your equipment, and anyone can scan them with the Itefy Go phone app to open the item, check it out or report an issue — no searching, no typing. This tutorial takes you through printing the labels, sticking them on, and verifying them with a scan.

At the end, your equipment carries scannable labels and you'll have tested the full loop on your phone.

Step 1 — Choose your approach ​

Itefy generates ready-to-print PDF sheets laid out for standard adhesive label paper, in two flavors:

  • Labels for existing items — each label is already tied to a specific item. Best when the items are registered and you know which label goes on which item.
  • Blank labels — each label carries a unique, unassigned QR code. Print first, then walk through the storage sticking labels on equipment and assign each code to its item by scanning with the phone. Best for labeling as you go.

You can mix both. Get matching label paper before you print — Avery or Herma sheets for item labels; the blank-label flow uses Herma 9531/9532/9533 in various sizes.

Step 2 — Print labels for existing items ​

  1. Open Items > View items. To print labels for specific items, select them with the checkboxes and click Create QR labels in the selection bar. For a whole search result, leave the selection empty and use the toolbar's Create QR Labels button instead — it uses your current search and filters.
  2. In the window, pick the label paper Brand (Avery or Herma) and the Label type — the sheet preview shows the layout for the type you pick.
  3. Optionally enable Apply label border for a test print, so you can verify the alignment against your label sheets.
  4. Click Create PDF, and print the result on the matching label paper.
The Create QR labels window.

Print tip: in your print dialog, set Page Scaling to None — otherwise the printout won't line up with the label sheet.

Step 3 — Or print blank labels to assign later ​

  1. On the items page, open the Create QR Labels menu in the toolbar and choose Blank QR Labels.
  2. Pick the Label sheet type, the Number of pages and the QR position on each label, then click Create & open PDF and print it.
Printing blank QR labels to assign later.

Step 4 — Stick the labels on the equipment ​

Attach each label somewhere flat, clean and easy to reach with a phone camera. For item labels, match each label to its item (the printed sheet identifies them); for blank labels, any label goes on any item — you'll pair them in the next step.

Step 5 — Assign blank labels with Itefy Go ​

Skip this step if you printed pre-assigned item labels. For each blank-labeled item:

  1. Open Itefy Go on your phone (go.itefy.com) and find the item.
  2. On the item page, tap the QR code button, then tap the Assign new QR label button.
  3. Your camera starts — the first time, allow the app to use the camera.
  4. Scan the blank label on the item. The QR code is now assigned to it.

Step 6 — Verify with a scan ​

  1. On the Itefy Go dashboard, tap Scan QR Code to the top right.
  2. Scan a label — the item page should open automatically.
  3. From here you (and your team) can work directly from the label: Check out or Check in the item, Change condition, Change location, Create reservation, Create event or Add issue.

If you rent equipment out, you can also make items public so customers scanning the label see documentation and manuals — see Public items.

What you accomplished ​

  • Printed PDF label sheets matched to standard Avery/Herma label paper
  • Labeled your equipment — pre-assigned, blank-assigned, or both
  • Paired blank labels to items by scanning with Itefy Go
  • Verified the loop: scan a label, land on the item, perform a task

Where to go next ​

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