Permission scopes — All, Own, None
Most permissions in Itefy are simple on/off toggles, but the ones that matter most day-to-day are scoped: instead of just yes or no, you choose All, Own or None. That lets you give a user real working permissions without handing them the keys to everything.
The scoped permissions are:
| Permission | Controls |
|---|---|
| Items → Edit | Editing items, their files, specifications and details |
| Items → Delete | Deleting items and emptying the trash |
| Checkout & checkin | Checking items out and in |
| Book | Managing item reservations |
| Events | Adding item events |
| Issues | Creating, editing and deleting item issues |
All other permissions (locations, condition, QR codes, contacts, administration, and so on) remain plain toggles. See User permissions for the full list and the presets.
What the three scopes mean
- All — the user can act on any record of that kind in the account.
- Own — the user can act only on records they created or are assigned to (for example a checkout or reservation assigned to them). They can still create new records.
- None — the user cannot act on these records, and cannot create new ones.
Two things to keep in mind:
- The account owner always has full access — scopes never restrict the owner.
- The scope gates changing things, not seeing them. A user with web access can still view items, reservations and issues they can't edit.
Examples
A technician who handles their own issue tickets. Set Issues to Own. They can create issue tickets, edit and close the ones they created or participate in — but can't modify or delete other people's tickets. Combine with Condition on, so they can mark items inoperative while working.
A warehouse worker who hands equipment out. Set Checkout & checkin to All so they can check anything out and in for anyone, but set Items Edit and Delete to None — they work with the equipment, not the register.
An external or temporary helper. Set Book to Own: they can reserve equipment for their own work and manage those bookings, without being able to move or cancel anyone else's reservations.
A department manager. All on the action permissions for full oversight, with Items Delete on None if deletions should stay with administrators.
Where to set scopes
- Go to Settings > Users (requires the Users administration permission).
- Click the permissions of a single user — or tick several users and click Set permissions… to apply the same setup to all of them at once. Note that this replaces their current permissions.
- Pick a preset as a starting point, then adjust the individual dropdowns. Presets only use All and None — Own is always a deliberate, manual choice.